Enterprises use PowerApps to create business apps involving data and other resources that are critical for the enterprise and need to be restricted to a specific audience. An admin role is critical in order to establish boundaries and policies around the use of PowerApps in their organization. Introducing PowerApps admin center, which provides features to help admins achieve these tasks. Today, with the admin center you can create and manage environments for your organization, databases (with access control for the DBs) and data policies.
Accessing PowerApps admin center
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The admin center is geared to tenant admins(including O365 Global admins) and environment admins and can be accessed from powerapps.com. Visit the admin center from the gear in the navigation header.
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Please note that any changes you make in PowerApps Admin center will impact the Flow Admin center and vice versa. You need either a PowerApps Plan 2 or Flow Plan 2 to access the admin center. Learn more
Managing environments
Environment is a space to store, manage, and share your organization's business data, apps, and flows. They also serve as containers to separate apps that may have different roles, security requirements, or target audiences. How you choose to use environments depends on your organization and the apps you are trying to build, for example:
- You may choose to only build your apps in a single environment.
- You might create separate environments that group the Test and Production versions of your apps.
- You might create separate environments that correspond to specific teams or departments in your company, each containing the relevant data and apps for each audience.
- You might also create separate environments for different global branches of your company.
You can read about environments in detail here.
View environments
When you land on the admin center, you arrive in the Environments tab and will see the list of all environments you are admin for (as shown below)
A tenant admin is an admin for all the environments in tenant. Hence, tenant admin will see all the environments in the AD tenant.
Create a new environment
Click on + New environment to launch a modal dialogue and create an environment
You can create an environment in a specific region. With this all your data, apps, flows, and connections will reside in that specific region, which can improve performance for app users closer to the region.
Currently, an environment can't be renamed or deleted.
Manage security
In an environment, all the users in the Azure AD tenant are users of that environment. However, for them to play a more privileged role or have access to certain set of data, they need to be added to permission groups. Select the environment where you want to update user permissions
Go to the Security tab where you can set environment and database permissions
An environment admin can set policies and overall govern the environment and environment maker can create PowerApps, flows and other resources in the environment. The image below shows the experience for adding more users or security group (from Azure AD Tenant) as environment admins or makers.
Similarly, you can set the database permissions and also create permission sets. Learn about it here.
Currently we have two predefined roles 'Database owner' and 'System user'. These roles are only relevant if an admin has chosen to 'restrict' their database.We will be adding functionality of defining custom roles in future.
Please note:
- Modifying the permission to an app or other resources in an environment is currently available from the PowerApps.com Learn more
- Adding users in the tenant can be done using Office 365 Admin center.
Create a database
From the Database tab, you can create a database as part of the Common Data Service feature in PowerApps.
If you have already have a database, then you can 'restrict' or 'open' the access of the database.
Data Policies
An organization's data needs to be protected so that it isn't shared with audiences that should not have access to it. To protect this data, you can create and enforce policies that define which consumer services and connectors specific business data can be shared with. These policies that define how data can be shared are referred to as data loss prevention (DLP) policies.
Create a data policy
Visit the Data Policies tab in the admin center
Office Powerups
Let's create a new DLP policy
Choose an environment where this policy gets applied to. If you are a tenant admin, you can apply the policies to all or multiple environments.
Office Powerups
As a next step, we need to define data groups. There will be certain data that is critical for business and needs to be protected. All those data sources e.g. SharePoint, SQL, etc. can go in the Business data group and those that do not contain protected information would go to No business data group.
Once you set the policy, a environment user creating an app will not be able to add connections from both Business data only group and No-business dataallowed group. e.g from the above example, an app can't have SharePoint connection and OneDrive connection, but can have SharePoint and Dynamics CRM connections in the same app. Please note that this restriction gets applied in the PowerApps Studio for Windows from version 2.0.540 and newer. It is very much applicable in PowerApps Studio for web.
Go ahead and try the admin experience now!
Microsoft PowerApps, formerly known as Project Siena, was originally released in 2015. PowerApps is a Software as a Service (SaaS) offering hosted by Microsoft in the cloud on the Azure platform. Most license plans for Office 365 and for Dynamics 365 include licenses for PowerApps. If you're running Dynamics 365, in all likelihood you're already licensed for PowerApps as well and are thereby free to use it to extend what you can do with Dynamics 365. Minecraft girlfriend mod download.
PowerApps is a way to create mobile apps or web-based applications that have nothing to do with Dynamics 365 per se or that extend and enhance Dynamics 365 by connecting with data and processes inside of Dynamics 365 and providing additional functionality, akin to a software add-on or bolt-on product. PowerApps isn't the way you directly modify the screens within the Dynamics 365 core applications, such as Customer Engagement (CRM) or Finance and Operations (ERP). Each application that falls under the Dynamics 365 umbrella has its own modification features and proper way of customizing it. The focus here, however, is PowerApps.
Most folks know that you can use PowerApps to create apps that run within the context of Office 365 and Dynamics 365, but PowerApps can also be used to create apps outside of Office 365 and Dynamics 365. If you have a license plan for Dynamics 365 that includes PowerApps and you want to create apps that run outside the context of Dynamics 365, be aware that you may need to purchase additional per-user licenses (or an enterprise license that covers multiple users) in order to use PowerApps in your organization.
PowerApps was conceived as a tool to allow nonprogrammers (nontechnical end users) to be able to create their own computer programs, without having to know computer programming languages or the nuances of operating systems, database technology, or software design principles. PowerApps is a point-and-click software development tool that includes an option to use prebuilt templates to speed up the development process and simplify the creation of applications. PowerApps is touted as a way for anybody — regardless of experience or software knowledge —to create useful business applications with a few clicks of the mouse.
Okay, now let's get more realistic: Point-and-click software development means that while you're pointing and clicking, behind the scenes the tool is writing computer code automatically. Obviously, some of the code it is automatically generating may not do precisely what you want or need it to do. To make point-and-click app development a reality, the designers of PowerApps needed to make some assumptions and also needed to limit and constrain what you can actually do with it. Furthermore, end users who are typically clerical workers and are often bogged down with tons of data entry work — and who rarely have time to code apps — feel more at home keying in data than they do designing computer programs.
As you can see below, the Design screen in PowerApps doesn't appear to be all that simple; it has a lot of menu items, tabs, navigation panes, and so forth. Many users may easily become overwhelmed by what is supposedly a 'simple' app creation tool but is more akin to a programming development platform that requires extensive training even for an experienced IT professional. Teen titans battle blitz.
Is PowerApps right for you?
The good news is that if you choose the right type of app to build and don't get overly ambitious, an end user who is somewhat of a superuser in Dynamics 365 can achieve some amazing efficiency gains, all without having to be at the mercy of the IT department. This is truly awesome news, you should definitely try PowerApps if you're the type of person who is undaunted by learning new, advanced software features.
Furthermore, PowerApps isn't merely an end-user tool limited to prebuilt templates and simplistic scenarios. In PowerApps, you can build apps from scratch, starting with a blank template. In the hands of an IT professional, a programmer, or even a functional ERP or CRM Dynamics 365 consultant who doesn't necessarily know how to code any computer programming languages, PowerApps can be a rapid application development environment used to create robust apps, without requiring low-level coding.
When creating PowerApps, you can start with a data connection or you can start with the user experience. Microsoft classifies these two types of PowerApps this way:
- Canvas apps: Start with the user experience
- Model-driven apps: Start with your data connections
Canvas apps are the original PowerApps: You drop controls onto a free-form canvas and create something that users can intuitively work with — with little or no training. Model-driven apps are a newer addition to PowerApps.
Office Power Ups
The big advantage of model-driven apps is that they leverage the Common Data Service (CDS) for Apps. The CDS is a collection of data entities that includes relationships between entities, business logic concerning those entities, and forms to view those entities. Examples of entities in Business Central are an account, a business unit, a contact, and an address. Screens in the app are based on entity forms so that if you add a new field to the underlying entity form, all the apps you build from it automatically get the new field; you don't need to modify all the apps you built in the past; this kind of sophisticated code inheritance is automatic and makes maintenance of your custom apps much easier.
PowerApps is being used in the real world today by major corporations and top-tier consulting firms. For example, Avanade (a joint venture of Microsoft and Accenture), a global IT consulting firm with many thousands of employees, has created smartphone apps using PowerApps that employees (including every salesperson out on the road) use daily. These apps are used to tie together related information that is stored and managed in separate applications such as appointments in Outlook calendars and marketing literature in SharePoint.
Listed here are some examples of the kinds of capabilities that can be included in apps built by your organization or your authorized Dynamics 365 solution provider using Microsoft PowerApps:
- Search through a document knowledge base stored on SharePoint for Office 365 from your smartphone and comment on articles.
- Schedule technicians for appointments and automatically update their availability in the Dynamics 365 Resource Scheduling application.
- Onboard employees by providing information about where to go, whom to see, what their login credentials are, and so forth, by securely transmitting the information to the new hire's smartphone.
- Provide detailed, step-by-step instructions and easy-to-understand pictures and diagrams to manufacturing workers in a factory-floor shop via Android tablets to help improve quality control and adherence to state and federal regulations.
- Capture customer sign-off when jobs are complete, and update that information back to Dynamics 365 for Finance and Operations to serve as backup for subsequent billing.
These are just a few examples. Use your imagination. There is truly no limit to the efficiency gains you can achieve by linking applications, workforces, customers and vendors, employees and administrators, email and databases, and on and on — and doing so in the cloud and using mobile applications. The advantages of creating and deploying solutions built on PowerApps include:
- Anytime/anywhere access: Everybody has a mobile device (their smartphone) with them at all times.
- Global Microsoft cloud capabilities: You can take advantage of them because everything is cloud based, so you don't need to design, purchase, install, and maintain your own computer network infrastructure.
- Available data connectors: You can quickly integrate with disparate services from different SaaS providers.
Making external PowerApps connections
PowerApps is quite powerful, quite useful, and really cool. You can do some amazing things with it. But PowerApps isn't the only way that significant customizations are developed in each of the major applications that make up Dynamics 365.
Dynamics 365 is an umbrella of applications that includes Customer Engagement (based on Microsoft CRM Online), Finance and Operations (based on Dynamics AX), Business Central (based on Dynamics NAV), Talent (HR), Retail, and much more. How you go about customizing each one of these applications at its core differs significantly. Each has its own customization features built into it and has techniques for controlling the versions and layers of customization.
PowerApps is more about extending processes within any of the Dynamics 365 applications and/or in Office 365 by creating apps that help to bridge the gap between different applications and organizations that coexist within a continuous business process. For example, you can create an app for use by subcontracted workers who are not logged on to your main network because they aren't full-time employees of your company; this app allows them to have a limited amount of access and update capability that is automatically integrated to your main Dynamics 365 ERP and/or CRM.
Although PowerApps can obviously connect to data and application services by means of connections, you can use one of five other methods or sources to incorporate data into your PowerApps creations. All these methods or sources are displayed in the black navigation pane to the left of the PowerApps Design Studio main window. From the navigation pane, when you select Data, the menu expands downward to display the data methods:
- Entities: A set of records that is similar to a database table but is actually part of Microsoft's Common Data Service (CDS) for Apps.
You can use the base set of standard entities that covers many common scenarios, but you're not limited to only these. In addition, you can create your own custom entities to meet your unique requirements.
Business rules such as data validation can be stored at the entity level instead of at the individual app level; in this way, you can create multiple apps that use the same entity and avoid having to recode and maintain the same data validation routines repeatedly. Other code-reuse features are also included.
- Option sets (picklists): A drop-down list of fixed values that you can include in one or more apps.
Option sets are also called picklists, and in general parlance are commonly referred to as value sets or (in old-school Windows terminology) a combo-box. As with entities, they can be standard (factory-loaded) or custom lists that you create to suit your unique purposes.
- Data integration: Data feeds from external or related systems, such as Outlook.
These more complex data interfaces can be configured using either the Data Integrator feature or a newer capability called Microsoft Data Integration for Common Data Service.
Confer with your IT department and/or authorized solution provider for more details on how to design and configure complex data integrations, or, better yet, request that someone there create integrations for your use.
Integrating data from external applications into Dynamics 365, especially into the Finance and Operations (AX) application, is an important consideration because it can help you avoid time-consuming rekeying of data, increase data accuracy, and enhance automation of repetitive tasks and functions.
- Connections: PowerApps comes with dozens of factory-loaded connections, which allow you to connect to other cloud services via the Internet.
Microsoft is continually expanding this list as new services become popular and widely used across the Internet.
- Custom connectors: Work in a similar fashion to connections, as described earlier in this list.
If the connection you seek isn't available in the list of connections provided by Microsoft in PowerApps, consider asking your IT department to create a custom connector for you.
- Modifying the permission to an app or other resources in an environment is currently available from the PowerApps.com Learn more
- Adding users in the tenant can be done using Office 365 Admin center.
Create a database
From the Database tab, you can create a database as part of the Common Data Service feature in PowerApps.
If you have already have a database, then you can 'restrict' or 'open' the access of the database.
Data Policies
An organization's data needs to be protected so that it isn't shared with audiences that should not have access to it. To protect this data, you can create and enforce policies that define which consumer services and connectors specific business data can be shared with. These policies that define how data can be shared are referred to as data loss prevention (DLP) policies.
Create a data policy
Visit the Data Policies tab in the admin center
Office Powerups
Let's create a new DLP policy
Choose an environment where this policy gets applied to. If you are a tenant admin, you can apply the policies to all or multiple environments.
Office Powerups
As a next step, we need to define data groups. There will be certain data that is critical for business and needs to be protected. All those data sources e.g. SharePoint, SQL, etc. can go in the Business data group and those that do not contain protected information would go to No business data group.
Once you set the policy, a environment user creating an app will not be able to add connections from both Business data only group and No-business dataallowed group. e.g from the above example, an app can't have SharePoint connection and OneDrive connection, but can have SharePoint and Dynamics CRM connections in the same app. Please note that this restriction gets applied in the PowerApps Studio for Windows from version 2.0.540 and newer. It is very much applicable in PowerApps Studio for web.
Go ahead and try the admin experience now!
Microsoft PowerApps, formerly known as Project Siena, was originally released in 2015. PowerApps is a Software as a Service (SaaS) offering hosted by Microsoft in the cloud on the Azure platform. Most license plans for Office 365 and for Dynamics 365 include licenses for PowerApps. If you're running Dynamics 365, in all likelihood you're already licensed for PowerApps as well and are thereby free to use it to extend what you can do with Dynamics 365. Minecraft girlfriend mod download.
PowerApps is a way to create mobile apps or web-based applications that have nothing to do with Dynamics 365 per se or that extend and enhance Dynamics 365 by connecting with data and processes inside of Dynamics 365 and providing additional functionality, akin to a software add-on or bolt-on product. PowerApps isn't the way you directly modify the screens within the Dynamics 365 core applications, such as Customer Engagement (CRM) or Finance and Operations (ERP). Each application that falls under the Dynamics 365 umbrella has its own modification features and proper way of customizing it. The focus here, however, is PowerApps.
Most folks know that you can use PowerApps to create apps that run within the context of Office 365 and Dynamics 365, but PowerApps can also be used to create apps outside of Office 365 and Dynamics 365. If you have a license plan for Dynamics 365 that includes PowerApps and you want to create apps that run outside the context of Dynamics 365, be aware that you may need to purchase additional per-user licenses (or an enterprise license that covers multiple users) in order to use PowerApps in your organization.
PowerApps was conceived as a tool to allow nonprogrammers (nontechnical end users) to be able to create their own computer programs, without having to know computer programming languages or the nuances of operating systems, database technology, or software design principles. PowerApps is a point-and-click software development tool that includes an option to use prebuilt templates to speed up the development process and simplify the creation of applications. PowerApps is touted as a way for anybody — regardless of experience or software knowledge —to create useful business applications with a few clicks of the mouse.
Okay, now let's get more realistic: Point-and-click software development means that while you're pointing and clicking, behind the scenes the tool is writing computer code automatically. Obviously, some of the code it is automatically generating may not do precisely what you want or need it to do. To make point-and-click app development a reality, the designers of PowerApps needed to make some assumptions and also needed to limit and constrain what you can actually do with it. Furthermore, end users who are typically clerical workers and are often bogged down with tons of data entry work — and who rarely have time to code apps — feel more at home keying in data than they do designing computer programs.
As you can see below, the Design screen in PowerApps doesn't appear to be all that simple; it has a lot of menu items, tabs, navigation panes, and so forth. Many users may easily become overwhelmed by what is supposedly a 'simple' app creation tool but is more akin to a programming development platform that requires extensive training even for an experienced IT professional. Teen titans battle blitz.
Is PowerApps right for you?
The good news is that if you choose the right type of app to build and don't get overly ambitious, an end user who is somewhat of a superuser in Dynamics 365 can achieve some amazing efficiency gains, all without having to be at the mercy of the IT department. This is truly awesome news, you should definitely try PowerApps if you're the type of person who is undaunted by learning new, advanced software features.
Furthermore, PowerApps isn't merely an end-user tool limited to prebuilt templates and simplistic scenarios. In PowerApps, you can build apps from scratch, starting with a blank template. In the hands of an IT professional, a programmer, or even a functional ERP or CRM Dynamics 365 consultant who doesn't necessarily know how to code any computer programming languages, PowerApps can be a rapid application development environment used to create robust apps, without requiring low-level coding.
When creating PowerApps, you can start with a data connection or you can start with the user experience. Microsoft classifies these two types of PowerApps this way:
- Canvas apps: Start with the user experience
- Model-driven apps: Start with your data connections
Canvas apps are the original PowerApps: You drop controls onto a free-form canvas and create something that users can intuitively work with — with little or no training. Model-driven apps are a newer addition to PowerApps.
Office Power Ups
The big advantage of model-driven apps is that they leverage the Common Data Service (CDS) for Apps. The CDS is a collection of data entities that includes relationships between entities, business logic concerning those entities, and forms to view those entities. Examples of entities in Business Central are an account, a business unit, a contact, and an address. Screens in the app are based on entity forms so that if you add a new field to the underlying entity form, all the apps you build from it automatically get the new field; you don't need to modify all the apps you built in the past; this kind of sophisticated code inheritance is automatic and makes maintenance of your custom apps much easier.
PowerApps is being used in the real world today by major corporations and top-tier consulting firms. For example, Avanade (a joint venture of Microsoft and Accenture), a global IT consulting firm with many thousands of employees, has created smartphone apps using PowerApps that employees (including every salesperson out on the road) use daily. These apps are used to tie together related information that is stored and managed in separate applications such as appointments in Outlook calendars and marketing literature in SharePoint.
Listed here are some examples of the kinds of capabilities that can be included in apps built by your organization or your authorized Dynamics 365 solution provider using Microsoft PowerApps:
- Search through a document knowledge base stored on SharePoint for Office 365 from your smartphone and comment on articles.
- Schedule technicians for appointments and automatically update their availability in the Dynamics 365 Resource Scheduling application.
- Onboard employees by providing information about where to go, whom to see, what their login credentials are, and so forth, by securely transmitting the information to the new hire's smartphone.
- Provide detailed, step-by-step instructions and easy-to-understand pictures and diagrams to manufacturing workers in a factory-floor shop via Android tablets to help improve quality control and adherence to state and federal regulations.
- Capture customer sign-off when jobs are complete, and update that information back to Dynamics 365 for Finance and Operations to serve as backup for subsequent billing.
These are just a few examples. Use your imagination. There is truly no limit to the efficiency gains you can achieve by linking applications, workforces, customers and vendors, employees and administrators, email and databases, and on and on — and doing so in the cloud and using mobile applications. The advantages of creating and deploying solutions built on PowerApps include:
- Anytime/anywhere access: Everybody has a mobile device (their smartphone) with them at all times.
- Global Microsoft cloud capabilities: You can take advantage of them because everything is cloud based, so you don't need to design, purchase, install, and maintain your own computer network infrastructure.
- Available data connectors: You can quickly integrate with disparate services from different SaaS providers.
Making external PowerApps connections
PowerApps is quite powerful, quite useful, and really cool. You can do some amazing things with it. But PowerApps isn't the only way that significant customizations are developed in each of the major applications that make up Dynamics 365.
Dynamics 365 is an umbrella of applications that includes Customer Engagement (based on Microsoft CRM Online), Finance and Operations (based on Dynamics AX), Business Central (based on Dynamics NAV), Talent (HR), Retail, and much more. How you go about customizing each one of these applications at its core differs significantly. Each has its own customization features built into it and has techniques for controlling the versions and layers of customization.
PowerApps is more about extending processes within any of the Dynamics 365 applications and/or in Office 365 by creating apps that help to bridge the gap between different applications and organizations that coexist within a continuous business process. For example, you can create an app for use by subcontracted workers who are not logged on to your main network because they aren't full-time employees of your company; this app allows them to have a limited amount of access and update capability that is automatically integrated to your main Dynamics 365 ERP and/or CRM.
Although PowerApps can obviously connect to data and application services by means of connections, you can use one of five other methods or sources to incorporate data into your PowerApps creations. All these methods or sources are displayed in the black navigation pane to the left of the PowerApps Design Studio main window. From the navigation pane, when you select Data, the menu expands downward to display the data methods:
- Entities: A set of records that is similar to a database table but is actually part of Microsoft's Common Data Service (CDS) for Apps.
You can use the base set of standard entities that covers many common scenarios, but you're not limited to only these. In addition, you can create your own custom entities to meet your unique requirements.
Business rules such as data validation can be stored at the entity level instead of at the individual app level; in this way, you can create multiple apps that use the same entity and avoid having to recode and maintain the same data validation routines repeatedly. Other code-reuse features are also included.
- Option sets (picklists): A drop-down list of fixed values that you can include in one or more apps.
Option sets are also called picklists, and in general parlance are commonly referred to as value sets or (in old-school Windows terminology) a combo-box. As with entities, they can be standard (factory-loaded) or custom lists that you create to suit your unique purposes.
- Data integration: Data feeds from external or related systems, such as Outlook.
These more complex data interfaces can be configured using either the Data Integrator feature or a newer capability called Microsoft Data Integration for Common Data Service.
Confer with your IT department and/or authorized solution provider for more details on how to design and configure complex data integrations, or, better yet, request that someone there create integrations for your use.
Integrating data from external applications into Dynamics 365, especially into the Finance and Operations (AX) application, is an important consideration because it can help you avoid time-consuming rekeying of data, increase data accuracy, and enhance automation of repetitive tasks and functions.
- Connections: PowerApps comes with dozens of factory-loaded connections, which allow you to connect to other cloud services via the Internet.
Microsoft is continually expanding this list as new services become popular and widely used across the Internet.
- Custom connectors: Work in a similar fashion to connections, as described earlier in this list.
If the connection you seek isn't available in the list of connections provided by Microsoft in PowerApps, consider asking your IT department to create a custom connector for you.
To do so requires knowledge of the REST API, short for Representational State Transfer application programming interface, to whatever it is that you want to connect to. That API must support at least one (of ten) authentication mechanisms and must use JavaScript Object Notation (JSON).
- Gateways: Known as on-premise data gateways and run as a Windows service.
The on-premise data gateway is a method to get data from an on-premise system and integrate it into your cloud environment, where it can then be available as part of the apps you build with PowerApps.
Confer with your IT department for installation and configuration of on-premise data gateways.
